Note The user interface of Outlook may differ between different versions.
If you already have guest information in Microsoft Outlook™ you can import it, rather than re-typing it.
Start Microsoft Outlook (Note We can accept no liability for you installing or using third party software).
Select Tools|Address book to display the Outlook Address Book window.
Select one or more guests in the Address Book window.
drag the guests to the PerfectTablePlan 
Guests
pane or 
Groups
pane.
Note
You can easily rearrange guests into groups afterwards by dragging
guests between groups in the PerfectTablePlan Groups
pane.
Start Microsoft Outlook (Note We can accept no liability for you installing or using third party software).
Select File|Import and Export. The Import and Export Wizard window will appear.
Select Export to a file and click the Next button.
Select Comma separated values (Windows) and click the Next button.
Select Contacts and click the Next button.
Choose a name and location for the exported file e.g. outlook.csv and click the Next button.
Click Finish.
Start PerfectTablePlan.
Select File|
Import|Guest data... .
Click the Browse... button. The Open window will appear.
Navigate to the Outlook export file and click the Open button. The Import data window will appear.
Set Ignore first to 1 (to ignore the header record).
Leave the Format as Excel CSV.
In the Preview able select first name in the drop-down for the column with the first name and last name in the drop-down for the column with the last name. You can also choose other guest properties as appropriate.
Edit the text in the preview as appropriate. Use the Add row and Delete row buttons to add and remove rows.
Click the OK button. The guests will now be added to the plan.
If you wish to import guests as couples, families and/or group you need to:
have a groups column in your spreadsheet
use the same name in the group column for each person in the couple, family or group
make this column the group field during import
These guests will then be placed in the same group with proximity selected in Proximity for guests in same group. You can easily change the proximity by right clicking on the group and selecting the appropriate proximity later.
For more information see Import data window and Microsoft Outlook™ documentation.
The procedure should be similar for other applications - just export
a text/CSV file and then use File|
Import|Guest data... to
import it.