Guest properties window

The Guest properties window allows you to show/edit guest properties. To display this window select a single guest in the Guests, Groups, Floor plan, Table plan or Schematic panes and select Edit| Properties or the equivalent Main tool bar button or double-click on the guest.

Guest

Title is the guest's title. You can type the title or select it from existing choices in the drop-down list. Once you have typed it in once, it will be available to select next time.

First name is the guest's first (given) name.

Last name is the guest's last (family) name.

Note The Title, First name and Last name will be automatically capitalised (e.g. mr john smith converted to Mr John Smith) unless you have disabled this option in the Preferences window.

Display name is a name that can be used in various views. This could include the guests' qualification and/or role, e.g. Mr John Smith Phd, Master of Ceremonies. PerfectTablePlan will try to construct a sensible display name from the Title, First name and Last name, but you can change this at any time.

Gender is the gender of the guest. This can be useful information when doing the layout. The automatic layout will endeavour to alternate men and women where it can (unless you have disabled this in the Preferences window). PerfectTablePlan will try to guess the Gender from the Title, but you can change this at any time.

Age is the age of the guest, adult or child. Typically a child is anyone under the age of 16. This can be useful information when doing the layout.

Meal is the meal choice for this guest. You can type the meal or select it from existing choices in the drop-down list. Once you have typed it in once, it will be available to select next time. If you have a choice of more than one course you should enter the courses separated by commas, e.g. soup,fish,flan, the Statistics pane will then total each course separately.

Special req. is any special requirements the guest has, for example: nut allergy, elderly or in a wheel chair. If there is more than one special requirement they should be separated by commas, the Statistics pane will then total each separately.

Notes is for any general notes relevant to the guest. This can be used to store any information not stored elsewhere, for example whether the guest has paid.

Check VIP if the guest is an important guest, for example a guest of honour or a member of a wedding party. The automatic layout will take special care assigning their seat, trying to assign them to a VIP table if there is one.

Check Locked to lock the guest to their current seat (or no seat). They will have to unlock them to reassign their seat. This is particularly useful for stopping the automatic layout from moving them.

Select the RSVP status according to whether an invite has been sent, accepted, declined or cancelled. Note that you may not be able to assign guests who have not Accepted, depending on your settings in the Preferences window.

Assigned shows which seat the guest has been assigned to (if any).

All fields are optional, except that a guest must have at least a First name or a Last name.

Note You can also edit many of these properties directly in the Guests pane and Groups pane.

Group

Name is the name of the group. PerfectTablePlan will attempt to guess a reasonable name from the names of the members when the group is created, but you can change this at any time.

Notes is for any general notes relevant to everyone in the group.

Note You can easily change the group of a guest by dragging them from one group to another in the Groups pane.

Contact

These fields store contact information for everyone in the group. This can be useful for creating mail merges.

Buttons

Click OK to accept the changes and close the window. Click Cancel to discard the changes and close the window. You will be warned if you the guest has been edited to have the same First Name, Last name and Title as an existing guest (unless you have disabled this warning).

Note To change the group of a guest, drag them to another group in the Groups pane.